Work-Related Road Safety

Helping ensure your staff members remain safe from the risks and stress of driving

The Law

Managing the risks to employees who drive at work requires more than just compliance to road traffic legislation (source: Health and Safety Executive)

The Health and Safety at Work Act 1974 requires employers, regardless of the type or size of the business, to take appropriate steps to ensure the health and safety of employees and others who may be affected by their activities, including pedestrians, when at work. This includes the time when employees are driving in a company car, a hired vehicle or the employee’s own vehicle.

Companies, organisations, Directors and Managers must take steps to ensure that the requirements of Health and Safety legislation regarding driving for work are met to avoid prosecution under the Corporate Manslaughter and Corporate Homicide Act and the Health and Safety (Offences) Act.

The Management of Health and Safety at Work Regulations 1999 states employers are required to carry out risk assessments, make arrangements to implement necessary measures, appoint competent people and arrange for appropriate information and training.

Examples of misunderstandings or mismanagement

Many organisations believe that their staff members who own a driving licence have the necessary skills and knowledge base needed to remain safe on the road whilst conducting company duties.
Many organisations promote their Corporate Social Responsibilities but do not incorporate their fleet vehicles or drivers.
Many organisations believe that they are not responsible for vehicles that their staff members own and use for work duties (grey fleet vehicles).
Many companies do not identify staff members that are most at risk and therefore cannot offer satisfactory solutions.
Many organisations believe their responsibilities are only to their employees and do not extend the duty of care to the self-employed, contractors, volunteers and helpers who carry-out duties that include driving for the company. This includes driving to and from appointments.
Many organisations do not realise that staff that tow trailers over 750kg need to pass a separate trailer towing test.
Many companies do not have a written ‘Driving for Work’ policy and handbook for their drivers.
Many companies are not fully covered against the Corporate Manslaughter Act 2007 or the Health and Safety (Offences) Act 2008.
Many companies do not check with the DVLA the validity of their staff’s driving licence, especially the expiry of the photocard licence.

Work-needs analysis

This short questionnaire is designed to evaluate and establish an organisation’s requirements for management of Health and Safety and Work- Related Road Safety.

	1 Yes	2 No	3 Dont Know
Does your company check the validity of driving licences on recruitment and periodically?	1	2	3
If the company has 5 or more employees, does it have a written road safety document?	1	2	3
Do you ensure that your drivers have the skills to meet basic road safety standards?	1	2	3
Do you evaluate whether your drivers require additional driver training to carry out their duties safely?	1	2	3
Does the company provide induction training for drivers?	1	2	3
Does the company arrange training for drivers who are most at risk, e.g. High annual mileage, young drivers or poor collision records?	1	2	3
Do your drivers know what actions to take to ensure their own safety if their vehicle breaks down?	1	2	3
Does your company provide a handbook giving road safety advice and information to their drivers?	1	2	3
Does your company ensure drivers are aware of the dangers of fatigue?	1	2	3
Does your company ensure that their driver’s knowledge of the Highway Code is up to date?	1	2	3
Do you ensure privately owned vehicles are not used for work duties unless they are properly insured and have a valid MOT certificate if required?	1	2	3
Have you taken steps to ensure that your key employees are aware of how receiving penalty points or a driving ban will affect the company and their position within the company?	1	2	3
Are you aware of how the Corporate Manslaughter Act will affect you, your department and your company?	1	2	3

If you answered ‘3’ to any question, you need to establish who in the company is responsible for work-related road safety and immediately address these matters to ensure that you and the company manage and comply with current HSE regulations and legislation.

If you answered ‘2’ to any question, you need to address these matters immediately to ensure that you and your company manage and comply with current HSE regulations and legislation.

If you answered ‘1’ to all the questions, congratulations, you have an effective policy, however, it is important to review your policy periodically.

The Solution

If your company has yet to establish a pro-active approach to incorporating and managing an effective Work-Related Road Safety policy in-line with the Health and Safety at Work Act 1974, and the Management of Health and Safety at Work Act 1999, then FleetCSR can offer a tailored solution to your organisation’s needs and ensure your company complies with all current legislation.

Our services include:

Reviewing, amending or developing an effective policy document and handbook for your drivers.
Check the validity of a licence with DVLA
Conducting Work-Related Road Safety presentations to your drivers.
Delivering on-the-road training to your staff members that are most at risk.
Managing all your company’s fleet and driver administration.
First aid training for motorists.
Supply of PPE for your staff that drive.
Ensuring you comply fully with current legislation relating to your drivers and allowing you to concentrate on your companies primary objectives.
Supplying your drivers with the most up-to-date knowledge relating to road traffic legislation and avoiding stress and fatigue.

Our credentials

FleetCSR have experience of delivering an effective training programme to meet specific corporate needs. We offer very high quality, pro-active and expert training within our field.

FleetCSR follow best business practise techniques. We have an effective Health and Safety Policy as well as separate policies for Work-Related Road Safety, sustainable Environmental issues, Equality and Diversity and comply fully with the Data Protection Act.

FleetCSR are based within the Gatwick diamond and close to London, and has a base of almost 60 highly trained approved instructors, trainers and presenters. Each staff member has access to our very own Continual Professional Development programme to further enhance their skills.

FleetCSR also has access to over 150 driving schools and 3000 instructors throughout the United Kingdom by utilising our industry networking system.

FleetCSR utilises local businesses and services, and believes in providing for the local community, which is why we run a Social Enterprise Scheme designed for year 11 pupils (16 year olds) in schools to help develop positive attitudes prior to beginning their driving career.

Testimonials:

“Invaluable trailer training” Rose Lores, Honda Formula 4-Stroke power boat racing driver.
“I didn’t realise I was towing illegally” Surrey Police Inspector, name withheld.
“A good wake-up call, I found it interesting” NVQ training provider on Work-Related Road Safety course.
“Will make me improve my knowledge of driving…” Weir training employee on Work-Related Road Safety course.
“Excellent workshop.” Weir Training.
“Acquired confidence to take control and manage a situation involving casualties after a collision” Driver on First Aid for Motorists course.
“Won’t look the other way in an emergency, an enjoyable and fruitful day.” Driver on First Aid course for motorists.

Initiate change

Failing to initiate change in your current management of Work-Related Road Safety will not only mean that your staff, and anyone who is affected by them, may be at unnecessary risk, but also your company, Directors. Fleet Mangers or the Responsible Person may be liable for prosecution that could result in an unlimited fine and being ordered to carryout the required training. A Publicity Order may also be placed on the company forcing it to advertise the details of the prosecution and the steps taken to remedy the problem. All of these will place an unnecessary administrative and financial burden on you and the company. One burden so large that you could find the company may not be able to recover from.

Call us to arrange a FREE, NO OBLIGATION review of your existing policies and to discuss how FleetCSR can help you take appropriate steps to ensure:

Your organisation is fully compliant with legislation.
Your drivers are correctly trained and have appropriate and up-to-date knowledge to remain safe.
An improved Corporate Social Responsibility of your organisation.
A possible reduction in the maintenance of the fleet.
Confidence that you have done all you can to reduce the risk within your organisation.

If your company has an effective ‘Driving for Work’ policy, supplies Work-Related Road Safety handbooks to your staff that drive for the company and the development of your drivers, congratulations! However, FleetCSR would like the opportunity to show you, and your company our professional service and high quality approach to road safety in the corporate driver training market.

To arrange your FREE review, please use the contact details below and Denise or Patrick will be happy to assist you and your company implement an effective Work-Related Road Safety policy and help responsibly manage the health and safety of your staff successfully

Contact details:

FleetCSR
Unit 12E
22 Carlton Road
South Croydon
SURREY
CR2 0BS

Tel: 020 8916 2218
Email: contact@fleetcsr.co.uk
Website: www.fleetcsr.co.uk www.chevrondrivingschool.org.uk

Responsible persons Director: Patrick O'Connor
Mobile: 07929 716406
Email: patrick@fleetcsr.co.uk

Development Manger: Denise Moore
Mobile: 07969 836323
Email: denise@fleetcsr.co.uk

Mission statement

FleetCSR Ltd is committed to offering the highest standard of training in the
public and corporate sectors. The same high quality training will be offered to
pre-17 drivers, learner drivers, drivers aspiring to advanced status, small and
medium enterprises and large organisations without compromise; and our
staff, instructors, trainers and presenters will be knowledgeable in their areas
of expertise. We are confident that through driver training, education and
awareness, we will be able to reach our objective to develop safer drivers.